Longbrook Administration Services

At Certus Technology we not only offer customised IT solutions for our clients' processes; we can also operate these on your behalf as a cost-effective outsourcing option. Our principle is simple: what works for our clients will work for us.

Longbrook will operate your organisation's administrative processes, allowing you to maintain a full focus on the value generating activities in your business. We undertake bookkeeping, accounting, payroll, HR administration, document scanning and storage. Whatever your outsourcing need, Longbrook can provide a cost effective service.

Our core business is providing a professional bookkeeping and payroll service. We pride ourselves on our quick turnaround resulting in a high level of customer satisfaction. Our staff strive to provide a continually improving professional service through a combination of business processes and technology. We work with companies of all sizes and give each the same level of care.


Our cost effective and personal bookkeeping service gives you timely, accurate accounting information to support you in meeting the daily challenges of operating your business.

Maintaining bookkeeping and accounting records is a time consuming procedure. We offer a full bookkeeping service from the receipt of documents to the production of monthly accounts.


  • Completion of purchase and sales invoices
  • Nominal ledger through to trial balance
  • Cash Projections
  • Bank reconciliations
  • Employee expenses including recharging
  • Project tracking
  • Administration and production of VAT returns
  • Preparation and submission of annual accounts


Our tailored payroll service reduces your administrative burden allowing you to concentrate on your core business activities.

The main advantage of outsourcing payroll is the removal from your business of expensive and complex software packages. In addition there will be cost savings on recruitment, staffing and training. We monitor the ever changing payroll legislations and technology advances to cut costs and improve efficiency.


  • Production of weekly or monthly payslips
  • Administration of employees joining and leaving
  • Sickness and absence records
  • Calculation of Statutory Sick Pay / Statutory Maternity Pay
  • Ad hoc payments such as bonus
  • Record keeping
  • If required we can be the first point of contact for Inland Revenue enquiries
  • EOY returns
  • P11D calculations and returns
  • New legislation monitoring

Document Scanning & Management

We provide a secure document management system allowing our clients to improve access to  documents from their desktop and removing the need for paper records and expensive storage.

This service can be utilised for any paper based documentation from expense receipts to VAT documentation and ultimately for all company correspondence.
The process is simple: you fax, email or post us the documents and we scan, file and store them for you to access as they are needed.


  • Document classification
  • OCR and text based searching
  • Receipt and logging of paper documentation
  • Scanning using a high quality scanner
  • Electronically filing the documents based on your specifications
  • Return or confidential disposal of original paperwork
  • Archiving system
  • Secure system
  • Easily accessible from you own desktop through our secure client portal